If you are planning on holding an outdoor event, you should engage an outdoor catering specialist. In general, outdoor catering can be challenging if you have no experience. If you are not knowledgeable and skilled, you might end up with dissatisfied guests, a messy venue and spoiled food. A specialist will help you prevent mishaps and run the event smoothly. Still, it is important to know how to handle the catering plans personally in case of unexpected situations. Here are simple guidelines for promoting efficient outdoor catering.

1. Know the Numbers

You should know the numbers as early as possible to avoid complications. In general, if you do not have a clear understanding of the guest numbers, you might not have sufficient food. On the other hand, you should not acquire more food than you need for your event. Otherwise, you will experience losses and inconvenience because of the unwanted food. Therefore, confirm the numbers and contact your event catering supplier with the information on time.

2. Choose the Foods

When holding an outdoor event, you should choose your foods carefully. In simple terms, it is important to ensure that your menu matches the event conditions. For instance, some venues might be too open or loud for a complete meal. If this is the case, you might want to think about portable finger foods. This is particularly important if you are not planning on setting up an elaborate tent and proper furniture. If you have funds for a good setup, you can choose a full-course menu.

3. Acquire Your Tools

You should ensure that you have all the essential equipment and tools for outdoor catering before the day of the event. Unlike indoor gatherings, you will not be able to take advantage of pre-existing items and fixtures. Therefore, you must prepare a checklist ahead of time and review it thoroughly. The specific equipment needed for the catering will depend on the unique circumstance. For instance, if you are holding a buffet event, you will need to acquire tools for serving, cleaning and keeping the food warm. You might also want to have equipment for a beverage station.

4. Plan for Bad Weather

Finally, you must remember the biggest threat to successful outdoor event catering: bad weather. If the weather takes a bad turn, you should be prepared for it. It is advisable to understand the likelihood of bad weather and plan for the protection of the guests and the food. Ideally, the food stations should be covered regardless of the weather for optimal protection of the meal. 

For more information and tips, contact your local event catering supply company.